At Seattle Opera, we are working on a project to better track our Artists (Symphony, Chorus, Singers & Teaching Artists) in Tess from a Development perspective. Our union agreements restrict direct solicitation of Artists but yet we have a number of Artists who are also current donors and/or subscribers. Also, how do we track retired Artists (who may or may not also be current donors/subscribers). I would love to hear from others who are struggling with similar issues.
-Kim
Kim OsitisDevelopment Research Manager206-676-5531 | kim.ositis@seattleopera.org
Hi, Kim:
We use a bunch of attributes to identify singers who are in our productions but not chorus members. "Artist in Opera Season" is one such keyword, and "2018 Season" is its key value for our current season. This is added to all singers, directors, choreographers, fight directors, etc., associated with our mainstage productions. We also identify singers by voice (Soprano, Mezzo-Soprano, Tenor, etc.), FGO debut year and role, home state/country ("From" data for programs), and type (Young Artist, Stage Director, Principal, etc.) I have a scheduled procedure that looks for these attributes and adds a constituency of "Artist" (if it doesn't already exist in the account).
We haven't been too good about tying chorus members to our organization in Tessitura data, but my preferred method of doing this would be to create an affiliation to our Chorus account, with beginning and end dates. That is how we handle members of our Young Artist program, who are here for a season or two. They get a scheduled-procedure-generated constituency of "YA" when the affiliation is created, and that constituency is deleted, and they get a constituency of "YAF," when the affiliation is inactivated.
I add attributes when I add singers/directors/designers to a production or performance in the Ticketing Setup module.
LucieFlorida Grand Opera