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How to Enter Multi-Year Pledges

Margaret Welch
$organization

I need to enter a multi-year pledge ($5,000/yr. for 4 years). I'd like to enter one pledge of $20,000 with four payments of $5,000. The trick is that since we have different appeals and campaigns for each fiscal year, each of the four payments will be going to a different appeal and campaign and Contribution Entry only allows me to select one of each. Is there any way around this or do I need to enter 4 separate pledges of $5,000 to each different appeal and campaign?

  • $organization

    Margaret,

    How you enter the pledge depends on how you are counting your money.  If you are counting the entire $20,000 as income in the current year you would enter one pledge for $20,000 to a current fiscal year campaign and pledge payments would be made on that in future years.  You can use the same appeal/source you use for the gift for future year pledge payments, it just has to be kept active by puting a future end date on it.

    If you are counting this as $5,000 of income for this year and $5,000 in the next three years - e.g $5,000 in FY10, $5,000 in FY11, $5,000 in FY12 and $5,000 in FY13 - you should enter this as 4 separate pledges one to each appropriate campaign in each fiscal year.

    Dale

  • $organization in reply to Dale Aucoin

    Thanks Dale. That makes sense. I just talked to our controller and we're counting this as $5,000 of income this year and $5,000 in the next three years so I'll enter 4 separate pledges as you suggest. I need to restrict the 3 future payments - is there any trick to that? I've never done it before.

  • $organization in reply to Margaret Welch

    Margaret,

    I would suggest that you make sure the "Auto-Restrict Conts Before Start Date" box is checked when you set up your future FY campaigns.   This should take care of things when you enter the gift but I also recommend you read the documentation available at tessituranetwork.com on restricting contributions so you know all the ins and outs.

    Dale

  • $organization in reply to Dale Aucoin

    Hi Margaret!

    The document that Dale mentions is Contribution Processing.  Section 3.I (on page 36) describes how to manually add the time restriction to a gift on the Restricted Tab. 

    As Dale points out, if "Auto Restrict Conts Before Start Dt" is checked in the campaign setup these actions will be automatic.  But, it would be a good idea to check to make sure the action takes place on the Restricted Tab as expected.  You can also alter the restricted date if needed.

    Nick



    [edited by: Nick Barnett at 12:07 PM (GMT -6) on 13 Jan 2010]
  • $organization in reply to Margaret Welch

    To restrict pledge/gift the fund  code needs to have a restricted GL set up.  Then when entering the pledge enter info in the restricted tab of the contribution.

     

    From: Tessitura Development Forum [mailto:forums-development@tessituranetwork.com] On Behalf Of Margaret Welch
    Sent: Wednesday, January 13, 2010 12:05 PM
    To: McKinley, Leslie
    Subject: Re: [Tessitura Development Forum] How to Enter Multi-Year Pledges

     

    Thanks Dale. That makes sense. I just talked to our controller and we're counting this as $5,000 of income this year and $5,000 in the next three years so I'll enter 4 separate pledges as you suggest. I need to restrict the 3 future payments - is there any trick to that? I've never done it before.

    From: Dale Aucoin <bounce-daleaucoin4707@tessituranetwork.com>
    Sent: 1/13/2010 10:38:44 AM

    Margaret,

    How you enter the pledge depends on how you are counting your money.  If you are counting the entire $20,000 as income in the current year you would enter one pledge for $20,000 to a current fiscal year campaign and pledge payments would be made on that in future years.  You can use the same appeal/source you use for the gift for future year pledge payments, it just has to be kept active by puting a future end date on it.

    If you are counting this as $5,000 of income for this year and $5,000 in the next three years - e.g $5,000 in FY10, $5,000 in FY11, $5,000 in FY12 and $5,000 in FY13 - you should enter this as 4 separate pledges one to each appropriate campaign in each fiscal year.

    Dale




    This message was sent automatically to you by www.tessituranetwork.com because you subscribed to the Tessitura Development Forum. You may reply to this message to post to the Development forum or visit the site to search, read and post to the forums. In the interest of keeping the forum posts from becoming cluttered, we encourage you to delete previous message text from your reply before sending. Thank you!

  • $organization in reply to Margaret Welch

    If this gift is tied to your membership structure, that's another thing to consider before you book it. You can apply all 4 of the gifts to the same membership and recognize the total gift of $20,000 (extending the end date if appropriate) or you could allocate funds and create a pending membership tied to each future payment. We always have to pay attention to this when we book multi-year pledges because the default isn't necessarily correct.

  • $organization in reply to Sarah Kunze

    Thanks so much everyone for your replies!!

  • $organization

    Margaret,

     

    I have had a similar situation and have had to enter each section separately. I also then put in a note with the same information on each contribution entry. Hope this helps. If anyone else knows a better way, please share.

     

    Marie Kocher

    Development Assistant

    Kansas City Ballet

    1616 Broadway

    Kansas City, MO  64108

    (816) 931-2232 x 1310

    www.kcballet.org

    From: Tessitura Development Forum [mailto:forums-development@tessituranetwork.com] On Behalf Of Margaret Welch
    Sent: Wednesday, January 13, 2010 10:25 AM
    To: Marie Kocher
    Subject: [Tessitura Development Forum] How to Enter Multi-Year Pledges

     

    I need to enter a multi-year pledge ($5,000/yr. for 4 years). I'd like to enter one pledge of $20,000 with four payments of $5,000. The trick is that since we have different appeals and campaigns for each fiscal year, each of the four payments will be going to a different appeal and campaign and Contribution Entry only allows me to select one of each. Is there any way around this or do I need to enter 4 separate pledges of $5,000 to each different appeal and campaign?




    This message was sent automatically to you by www.tessituranetwork.com because you subscribed to the Tessitura Development Forum. You may reply to this message to post to the Development forum or visit the site to search, read and post to the forums. In the interest of keeping the forum posts from becoming cluttered, we encourage you to delete previous message text from your reply before sending. Thank you!

  • $organization in reply to Marie Kocher

    We do our multi-year pledges as a single pledge – this posts the Campaign Year it came and appeal that actually brought it in.   We are not using Campaign Revenue reports for most of our multi-year pledges so that seems be the reasoning behind single year pledges for future Campaigns.  

     

    From a finance stand point the result is the same since the GL drives where the contributions appear on those reports.

     

    From: Tessitura Development Forum [mailto:forums-development@tessituranetwork.com] On Behalf Of Marie Kocher
    Sent: Wednesday, January 13, 2010 1:55 PM
    To: McKinley, Leslie
    Subject: RE: [Tessitura Development Forum] How to Enter Multi-Year Pledges

     

    Margaret,

     

    I have had a similar situation and have had to enter each section separately. I also then put in a note with the same information on each contribution entry. Hope this helps. If anyone else knows a better way, please share.

     

    Marie Kocher

    Development Assistant

    Kansas City Ballet

    1616 Broadway

    Kansas City, MO  64108

    (816) 931-2232 x 1310

    www.kcballet.org

    From: Tessitura Development Forum [mailto:forums-development@tessituranetwork.com] On Behalf Of Margaret Welch
    Sent: Wednesday, January 13, 2010 10:25 AM
    To: Marie Kocher
    Subject: [Tessitura Development Forum] How to Enter Multi-Year Pledges

     

    I need to enter a multi-year pledge ($5,000/yr. for 4 years). I'd like to enter one pledge of $20,000 with four payments of $5,000. The trick is that since we have different appeals and campaigns for each fiscal year, each of the four payments will be going to a different appeal and campaign and Contribution Entry only allows me to select one of each. Is there any way around this or do I need to enter 4 separate pledges of $5,000 to each different appeal and campaign?




    This message was sent automatically to you by www.tessituranetwork.com because you subscribed to the Tessitura Development Forum. You may reply to this message to post to the Development forum or visit the site to search, read and post to the forums. In the interest of keeping the forum posts from becoming cluttered, we encourage you to delete previous message text from your reply before sending. Thank you!




    This message was sent automatically to you by www.tessituranetwork.com because you subscribed to the Tessitura Development Forum. You may reply to this message to post to the Development forum or visit the site to search, read and post to the forums. In the interest of keeping the forum posts from becoming cluttered, we encourage you to delete previous message text from your reply before sending. Thank you!