Help! I entered a three year pledge to the wrong campaign and I would like to correct that. But of course, I made this extra difficult because –
The pledge was made last fiscal year (prior to June 30) AND
I’ve entered a payment to it this fiscal year before discovering the error
Normally I would back out the pledge and reenter it again to the right campaign and back date it to June 30 – but if I do that, what happens to the payment I entered this FY? Do I have to back that out as well and reenter it? And if so, do I need to back out the payment this year, fix the pledge in last year, and reenter the payment this year – in that order?
Guidance will be most appreciated.
____________________________
Julie P. Hamre
Staff Accountant
5301 Tuckerman Lane
North Bethesda, MD 20852-3385
www.strathmore.org
301-581-5136
jhamre@strathmore.org
In office Monday-Thursday
Hello Julie,
You will also need to back out the payment. You'll need to enter a negative amount that zeroes out the payment in both the pop up payment window and the payment field under "Contribution" tab in the contribution entry window and then re-enter the payment in your new pledge.
Make sure to consult with Finance on when to post this sort of adjustment as it can make the GL very tricky crossing fiscal years like that.
Edit: You may also have to post the new pledge and the payment separately. Again, you need to loop Finance into this conversation.
-Kate