The Finance Dept at my organization is wondering if there's a way for a contribution to be allocated to different funds during the same transaction.
This situation comes up when a donor gives us a lump sum that needs to go towards separate funds. Currently, we're processing the gift in its entirety in one transaction and then backing out the amounts that need to be diverted and then re-entering them in the proper funds. (Or, conversely, entering each amount straight into its correct fund in a series of transactions).
The question, really, is - is it possible to divert monies in one transaction to separate funds. I have my doubts that this is possible, but it's worth a shot.
[And of course, tax receipting makes it complicated - if the donor needs one receipt to reflect the entire amount, we have to process the entire amount first so that only one receipt gets printed; otherwise, if we process each amount separately, we'll end up with a number of receipts]
Thanks in advance!
Hi Christine!
For most contributions, you should be able to enter multiple gifts and payments within one transaction:
1) Enter the Constituent ID, then enter the whole check amount in the Payments subscreen, and enter your first gift.2) Change the Payment amount to reflect only what that first gift is.3) Hit OK, but don't hit Done yet. Instead, go back to the top of the screen, change the appropriate source code and solicitor, then hit "New" again (or Pledge Payment) and enter your second gift.4) Repeat this for all gifts being paid with this payment, make sure they total to whatever your check amount was, then finally hit "Done".This may not work if the payment is for multiple Membership gifts, but otherwise it should be fine. You'll still end up with multiple receipts, though.
Hope that helps!
-- Mike