Hi
We are using Elevated Events for the first time for an upcoming Gala.
There is a ticket element which we want to split out from the Gifts/Pledges. I set-up the Gala as a performance so that we could do this. However our finance department is unhappy because they don't want to see this as ticketing income. Does anyone know of a better way of doing this or how we can split the Gala tickets away from the normal box office ticketing income, while still reporting on the split income within the elevated campaign?
The Gala has it's own G/L, fund, and the performance is attached to the elevated campaign.
Many thanks
Lee-Anne
Preface - We haven't figured out how to do what you're asking in Tessi, but we created an internal work-around that might be helpful.
People's Light has doing a similar set-up for maybe 5 years now. We sell a raffle ticket through ticketing. It is set-up as a performance and tied to an Elevated Event. The money still comes through ticketing but we've created a routine that addresses the issue.
The Box Office Manager at the end of every day turns in a deposit sheet that breaks down the posting totals. We added a raffle line to that report. The line: LESS RAFFLE (G/L Code #) $_____.The last line of that section of the reports: TOTAL TICKET SALES. The total ticket sales is the real ticketing amount, because the Development/Raffle has been removed.
Our finance person records the raffle and ticketing numbers separately. I/Development reports on the raffle G/L at the end of the month. And finance ensures that the totals match.
It maybe isn't ideal or an easy answer, and the first year or two had its rough patches, but its an oiled-machine now.
Megan