My organization collected freewill donations on Thursday, July 31st. On Friday, August 1st, morning, I counted the money and entered the contribution into Tessitura. The Director of Finance wanted the contributions to be entered in July because that is when the event was held. So I had to do an adjusting entry... here's where things get funky.
Today, August 7th I went to make the adjusting entry. I entered a negative original amount of the contribution and dated it August 7th... IN THE SAME BATCH, I also entered the adjustment positive amount and dated it July 31st.
Is this going to be problematic when finance tries to post and reconcile?
Any suggestion would be welcome - I am four weeks into Tessitura and learning!
Hi, Benjamin:
There are two dates associated with depositing money. The transaction date is always going to be exactly when you process in Tessitura. You can’t edit that backwards. The contribution date is editable without adjusting anything, assuming you have security rights to edit the date. You just go to the contributions screen in the client, double-click on the contribution you want to edit, and change the date to what you want. This is useful particularly in December/January or at the end of your fiscal year.
Lucie
______________________________Lucie SpielerIT Development and Training Manager
My IT database guy wants to know:
"So two follow-up questions off of that: can you just adjust the contribution data at any time regardless of when the batch is posted? And also, what about the third date, the posting date?"