RE: Recurring Monthly donations

Hi Dana,

We’ve been issuing a receipt for each payment, but holding on to them until the end of the year when we can mail it all as one package.  We do, however,  issue a thank you letter after the first payment explaining that their receipts will follow at the end of the year.

I’ve been thinking about changing this so that we issue only one receipt, at year’s end/final pledge payment, just to streamline things.  But for now, each month I throw the receipts in a folder in my desk…

We have about a dozen and a half monthly donors, so it’s not exactly cumbersome to go through the receipting process every month.

Cheers,

Christine

Thank you Dana. I have added the following copy to the bottom of the letter as a default.

Nashville Opera Association, Inc. is a 501(c)3 organization.  We are pleased to verify that no goods or services of value were exchanged in consideration of this tax-deductible gift. We’ll deduct your contribution from your designated account until you let us know to stop or change it. You will receive one tax letter with your total contribution each year in January.

So we send them one letter with the initial contribution amount and then the plan is to send another in January each year as most individuals operate on the calendar year.

Interested to hear how others handle.

Thank you,

Kristin

Hi Kristin,

I handle monthly donations in a similar fashion, and I do think using pledges is the best method.  If a donor signs up for a monthly donation of $15, I will manually change their membership level to reflect the amount they have pledged for a year ($180 = "Principal" member).  I take off the expiration date for these donors so that their membership level stays constant.

You can manually alter membership levels by clicking the history tab.

I have a related question re: monthly contributions.  How do you handle tax receipting for your monthly donors?  Do you select tax receipt acknowledgement for each monthly contribution and send them with a letter once a month?  I am hoping that it is possible to issue a tax receipt twice a year (end of tax year and end of fiscal year) without just manually changing the amount of the actual receipt.

Thank you!

Dana

Happy New Year! We are developing our sustaining monthly donation systems and I would love to have feedback from the community on what is working for you. Currently, we are entering the gift as a pledge with the assumption that there will be at least a year of monthly donations. This way we can recognize the donor at the correct annual level and use our current pledge billing process to manage payments. I can see issues with this, but it has been working. I am also considering a separate listing for sustaining members. 

One more quick question can anyone suggest the best place to store a date in Tess that could be pulled/merged for a "donor/subscriber as of ..."? Does anyone use attributes for this?

Thank you all!

Kristin

--
View this message online at http://www.tessituranetwork.com/Community/forums/p/10717/33297.aspx#33297 or reply to this message
--
This message was sent automatically to you by www.tessituranetwork.com because you subscribed to the Tessitura Development Forum. You may reply to this message to post to the Development forum or visit the site to search, read and post to the forums. In the interest of keeping the forum posts from becoming cluttered, we encourage you to delete previous message text from your reply before sending. Thank you!

--
View this message online at http://www.tessituranetwork.com/Community/forums/p/10779/33304.aspx#33304 or reply to this message
--
This message was sent automatically to you by www.tessituranetwork.com because you subscribed to the Tessitura Development Forum. You may reply to this message to post to the Development forum or visit the site to search, read and post to the forums. In the interest of keeping the forum posts from becoming cluttered, we encourage you to delete previous message text from your reply before sending. Thank you!