Thank you Dana. I have added the following copy to the bottom of the letter as a default.
Nashville Opera Association, Inc. is a 501(c)3 organization. We are pleased to verify that no goods or services of value were exchanged in consideration of this tax-deductible gift. We’ll deduct your contribution from your designated account until you let us know to stop or change it. You will receive one tax letter with your total contribution each year in January.
So we send them one letter with the initial contribution amount and then the plan is to send another in January each year as most individuals operate on the calendar year.
Interested to hear how others handle.
Thank you,
Kristin
From: Tessitura Development Forum [mailto:forums-development@tessituranetwork.com] On Behalf Of Dana LoughlinSent: Friday, January 10, 2014 11:48 AMTo: kmurphy@nashvilleopera.orgSubject: Re: [Tessitura Development Forum] Recurring Monthly doanations
Hi Kristin,
I handle monthly donations in a similar fashion, and I do think using pledges is the best method. If a donor signs up for a monthly donation of $15, I will manually change their membership level to reflect the amount they have pledged for a year ($180 = "Principal" member). I take off the expiration date for these donors so that their membership level stays constant.
You can manually alter membership levels by clicking the history tab.
I have a related question re: monthly contributions. How do you handle tax receipting for your monthly donors? Do you select tax receipt acknowledgement for each monthly contribution and send them with a letter once a month? I am hoping that it is possible to issue a tax receipt twice a year (end of tax year and end of fiscal year) without just manually changing the amount of the actual receipt.
Thank you!
Dana
From: Kristin Murphy <bounce-kristinmurphy7504@tessituranetwork.com>Sent: 1/2/2014 9:36:16 AM
Happy New Year! We are developing our sustaining monthly donation systems and I would love to have feedback from the community on what is working for you. Currently, we are entering the gift as a pledge with the assumption that there will be at least a year of monthly donations. This way we can recognize the donor at the correct annual level and use our current pledge billing process to manage payments. I can see issues with this, but it has been working. I am also considering a separate listing for sustaining members.
One more quick question can anyone suggest the best place to store a date in Tess that could be pulled/merged for a "donor/subscriber as of ..."? Does anyone use attributes for this?
Thank you all!
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