We are hoping to use Tessitura at our Gala Event in 2014 to process all of our auction item sales. It is a large event and we charge everyone for the purchases as they leave the theater on the night of the event. I'm trying to find out if other organizations process their auction sales through Tess, if they do this on the Development or Ticketing Side, and what the most effective approaches have been.
Any information would be greatly appreciated. Thanks!
Hi Steven –
We use Tessitura to process our auction sales, but we don’t run the charges until the next day (instead capturing CC information and signatures on receipts). Auction sales are processed as gifts, and booked to that year’s gala campaign, with source and fund (and corresponding GLs) noted as auction. We use one of our custom gift fields to capture the name of the auction item purchased, along with its FMV (according to the item’s donor), but don’t run acknowledgements for these gifts as the paperwork they receive at the close of the evening contains all the information they need to substantiate the gift. We’ve tried other methods, but this seems to be the most efficient way of working for us.
Feel free to contact me directly if you have any questions or are interested in more detailed information.
Cheers,
-Kat
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Kathryn Gloor
Director of Development
WESTPORT COUNTRY PLAYHOUSE
25 Powers Court
Westport, CT 06880
203.227.5137 ext. 122 (office)
203.221.7482 (fax)
203.227.4177 (box office)
www.westportplayhouse.org
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From: Steven Patton [mailto:bounce-stevenpatton2778@tessituranetwork.com] Sent: Tuesday, November 19, 2013 4:18 PM To: Kathryn Gloor Subject: [Tessitura Development Forum] Tessitura For Auction Items
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