Hello Development folks,
Our organisation is in the process of setting up an Elevated Event for an upcoming Gala that is both a fundraising event as well as an auction. Part of the ticket price is a tax-deductible donation towards a particular fund that supports emerging musicians. The problem is, that particular fund is already tied to its own general annual campaign.
Is there a way to associate this existing fund with the newly created Gala Elevated Event?
I understand the reasoning behind why one fund is associated with one campaign however was not sure why an Elevated Event couldn't be set up so that donations received can be attributed to an existing fund that is tied to another campaign.
Perhaps I'm setting this up wrong? Any advice would be greatly appreciated.
Thanks so much,
Katherine
Elevated Events are basically Campaigns taken to the next level. So a fund can only be associated with 1 campaign at a time, within your date range. Your Gala/Elevated Event is within your annual campaign calendar dates.
If you have not already done so, it would be a good idea to chat with your finance office about how they intend to track the annual and (now) event money. Will they track it separately (two different GLs)? Will they track it all together, but you still need to track it separately? Will all of the contributions to the gala go into this fund, or just the proceeds (remaining funds after expenses)? They may need a refresher in your campaign/fund set up in Tess, but because Tess funds translate into GLs in the finance office, they should be able to help you plan for how to set it up in Tess.
One option could be to create a new fund with the same GL#/name and “gala” or “event” following, keeping the original fund and campaign structure. The issue there is that you will need to remember that you have 2 separate funds supporting the same project.
I hope this helps.
I am open to suggestions from others as well.
Marie
--
Marie Kocher | Development Assistant
Kansas City Ballet
Todd Bolender Center for Dance and Creativity
500 W Pershing Road
Kansas City, MO 64108
816-931-2232 x 1382 | 816-931-1172 (fax)
mkocher@kcballet.org
Buy tickets and enroll for classes: www.kcballet.org
From: Tessitura Development Forum [mailto:forums-development@tessituranetwork.com] On Behalf Of Katherine Chien Sent: Thursday, November 07, 2013 6:40 PM To: Marie Kocher Subject: [Tessitura Development Forum] Elevated Event - Associated Fund functionality
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Hi Katherine,
I don't think there is a way to associate the fund in the manner you mentioned without ending it's association with the annual campaign.
My suggestion would be to set up a new fund (with the same GL numbers) to be used with the elevated event. That should keep Finance happy and you can report on the combined Event and Annual giving through Tessitura GL reports.
- Levi
We had a similar discussion in this thread last month, if you want to check it out:
http://www.tessituranetwork.com/Community/forums/p/10432/32333.aspx
We use the one event, one GL, multiple funds route.
Beth
Thanks Marie, Beth and Levi for your suggestions. It would seem that everyone sets up multiple funds with the same GL to resolve the issue.
I was hoping not to create yet another fund in Tessitura but instead report on the proceeds received from this event via Appeals and the use of source codes generated when the invitation was sent. The 'Revenue by Source & Appeal Report' would be be used in this case.
Thanks Beth for sending through the thread link:
Normal 0 false false false EN-AU X-NONE X-NONE
I do like Mike's (from New York City Centre) suggestion of using Start and End dates therefore as this Elevated Event is a Campaign, perhaps I should dis-associate the fund from the over-arching annual campaign and then re-associate once the Gala is finished. And, for donations received between now and then that isn't Gala related will be manually processed with the fund re-associated with the annual campaign. I know it's messy but hopefully this will be manageable.
I don't think creating multiple funds for the same effort will work for our organisation. Our Finance team prefers us to use Designations as an alternative and I can imagine reporting retrospectively would be a nightmare in years to come if there were multiple funds that were both active and inactive. (Perhaps this is just my paranoia and welcome being told otherwise!)
Cheers,