Hi Guys
We are currently in the process of getting our resident Opera Company on to Tessitura. Today I was carrying on training on Elevated Events and realised that we might have a bit of a problem with funds and how they link to elevated events and wondered if you guys could help me?
The Opera company will be carrying out 5 events in November and the would like all the money from these events to go in to the same Fund. If I attach a fund to more than one event I get the error "Fund: XXXXXX is already associated with campaign: XXXXXX".
So how do you guys cope with this? Do you setup a fund per event?
Thanks
Nick
Hi Nick.
At City Center, our Elevated Events do use different funds, but that's because we only have one event of each type per year and they really do support different efforts.
Since each Event is a Campaign, it is possible to give them Start and End Dates that do not overlap so that the same fund can be used across the campaigns. Typically Campaigns and Elevated Events start and end with the fiscal year, but it is possible to make them start and end at different dates.
It will make gift entry tricky, because you'd constantly be using the chicklet to switch Campaigns, but it should work. You probably also want to leave "Auto-Restrict Contributions" unchecked since these are multiple campaigns for the same fiscal year, but that's a question for your Finance department.
-- Mike
Michael-
We get stuck because these events are available for "purchase" throughout the year. If you set start and end dates for the fund, does it restrict you to a certain range then for the cont date?
Wait - I just reread your post. Does setting start/end dates for the *campaign* circumvent that? (along with the removal of auto-restrict contributions?)
Beth
Hi Mike (and others),
I'm the database officer at the opera company Nick is working for, and am about to try and set up our elevated events.
If we use the method you suggest and give the Event campaigns start and end dates what effect does this have on processing contributions? Presumably contributions for the event in question will have to be be assigned a date within the period the fund is attached - would this cause problems for our reporting? We often receive money for tickets months in advance of the event itself, as do other people I would guess. We also sometimes have several events over the same weekend, so I'm not sure how they could have different dates for the fund.
The problem with the alternative approach of having a fund for each elevated event is that we have about 7-8 events with paid tickets per season, for potentially 25-30 per financial year, which would result in an awful lot of funds, especially as we have usually had separate funds to separate out 'event tickets' and 'event donations'. Is there a way we could make this more manageable?
Presumably people do use Tessitura for their events, so one of these approaches should work! Any help would be much appreciated.
Thanks,
Andy Warnock