Forward Pledge Dates

Ah ha. Well, unfortunately, under the frustrating rules of nonprofit accounting, if you book it as a pledge all the revenue does need to be counted on the pledge date. I suppose you could book each payment as a separate pledge for the month in which it was going to be paid, but –

            I don’t know if Tessy will let you enter contributions with future dates; and

            I kind of doubt the auditors will like that.

It may be that you will need to keep a separate cash flow schedule outside Tessitura that tracks these payments.

If you decide to count these forms as pledges, then when you enter the pledge in Contributions you can set up a payment schedule that matches when each donor indicates the pledge will be paid. Then when you run the Yearly Cash Planning Report in the Finance folder, it will tell you how much cash to expect in each month.

 

There are good instructions on entering pledges in the Help documentation that will guide you through this process.

 

_______________

 

Julie P. Hamre

Finance/Development Associate

Strathmore Hall Foundation, Inc.

5301 Tuckerman Lane

North Bethesda, MD  20852-3385

301.581.5136; fax 301.581.5201

in office Monday-Tuesday-Thursday

www.strathmore.org

 

<image001.jpg>

 

Support what you love. Strathmore Stars enjoy

10% off Strathmore performance tickets, advance

ticket purchase, discounts in the Shops at

Strathmore and in Tea Room, and access to special events.

 

From: Tessitura Development Forum [mailto:forums-development@tessituranetwork.com] On Behalf Of Michelle Wohlers
Sent: Monday, October 21, 2013 4:23 PM
To: Julie Hamre
Subject: [Tessitura Development Forum] Forward Pledge Dates

 

Hello,

We are trying something this year that we are hoping will help us in our budget projections/cash flow.  We have created a form that allows our board or major donors the opportunity to tell us what month to expect their gifts within our Fiscal Year. This also helps them know what is expected of them throughout the year, including AF and events.

These forms are signed and dated. I have a  meeting with our CFO tomorrow about whether or not they can technically be considered a pledge.

If so, can I have the gifts entered as a pledge with the contribution date and due date of whatever month that is agreed upon?  It makes sense to me, but I don't know if anyone else is doing it this way.  Reports for revenue and cash could be more realistic to me.

Would the revenue reports reflect the contribution date or the transaction date?

Thanks,

Michelle Wohlers

This message was sent automatically to you by www.tessituranetwork.com because you subscribed to the Tessitura Development Forum. You may reply to this message to post to the Development forum or visit the site to search, read and post to the forums. In the interest of keeping the forum posts from becoming cluttered, we encourage you to delete previous message text from your reply before sending. Thank you!

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<image001.jpg>

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Ah ha. Well, unfortunately, under the frustrating rules of nonprofit accounting, if you book it as a pledge all the revenue does need to be counted on the pledge date. I suppose you could book each payment as a separate pledge for the month in which it was going to be paid, but –

            I don’t know if Tessy will let you enter contributions with future dates; and

            I kind of doubt the auditors will like that.

It may be that you will need to keep a separate cash flow schedule outside Tessitura that tracks these payments.

If you decide to count these forms as pledges, then when you enter the pledge in Contributions you can set up a payment schedule that matches when each donor indicates the pledge will be paid. Then when you run the Yearly Cash Planning Report in the Finance folder, it will tell you how much cash to expect in each month.

 

There are good instructions on entering pledges in the Help documentation that will guide you through this process.

 

_______________

 

Julie P. Hamre

Finance/Development Associate

Strathmore Hall Foundation, Inc.

5301 Tuckerman Lane

North Bethesda, MD  20852-3385

301.581.5136; fax 301.581.5201

in office Monday-Tuesday-Thursday

www.strathmore.org

 

<image001.jpg>

 

Support what you love. Strathmore Stars enjoy

10% off Strathmore performance tickets, advance

ticket purchase, discounts in the Shops at

Strathmore and in Tea Room, and access to special events.

 

From: Tessitura Development Forum [mailto:forums-development@tessituranetwork.com] On Behalf Of Michelle Wohlers
Sent: Monday, October 21, 2013 4:23 PM
To: Julie Hamre
Subject: [Tessitura Development Forum] Forward Pledge Dates

 

Hello,

We are trying something this year that we are hoping will help us in our budget projections/cash flow.  We have created a form that allows our board or major donors the opportunity to tell us what month to expect their gifts within our Fiscal Year. This also helps them know what is expected of them throughout the year, including AF and events.

These forms are signed and dated. I have a  meeting with our CFO tomorrow about whether or not they can technically be considered a pledge.

If so, can I have the gifts entered as a pledge with the contribution date and due date of whatever month that is agreed upon?  It makes sense to me, but I don't know if anyone else is doing it this way.  Reports for revenue and cash could be more realistic to me.

Would the revenue reports reflect the contribution date or the transaction date?

Thanks,

Michelle Wohlers

This message was sent automatically to you by www.tessituranetwork.com because you subscribed to the Tessitura Development Forum. You may reply to this message to post to the Development forum or visit the site to search, read and post to the forums. In the interest of keeping the forum posts from becoming cluttered, we encourage you to delete previous message text from your reply before sending. Thank you!

This message was sent automatically to you by www.tessituranetwork.com because you subscribed to the Tessitura Development Forum. You may reply to this message to post to the Development forum or visit the site to search, read and post to the forums. In the interest of keeping the forum posts from becoming cluttered, we encourage you to delete previous message text from your reply before sending. Thank you!

<image001.jpg>

This message was sent automatically to you by www.tessituranetwork.com because you subscribed to the Tessitura Development Forum. You may reply to this message to post to the Development forum or visit the site to search, read and post to the forums. In the interest of keeping the forum posts from becoming cluttered, we encourage you to delete previous message text from your reply before sending. Thank you!

This message was sent automatically to you by www.tessituranetwork.com because you subscribed to the Tessitura Development Forum. You may reply to this message to post to the Development forum or visit the site to search, read and post to the forums. In the interest of keeping the forum posts from becoming cluttered, we encourage you to delete previous message text from your reply before sending. Thank you!