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Writing off old pledges

Former Member
Former Member $organization

Hello Tess Community,

I am wondering what you all think about writing off old pledges that you KNOW will never come in. For example, we have some pledges entered 5+ years ago where people might still owe $5 on a $10,000 pledge. We are not going to nickel and dime them for this, we are considering the pledge fulfilled.

Is there a reason to do this? Not to do this? It seems to me that it would be good to write the pledge off for the cleanliness of our database, but I am curious to hear what others think.

Thank you for the feedback!

Sara Fellman

Studio Theatre, Washington DC 

 

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  • $organization

    Mathew is correct about no adjustments – on the rare occasion this causes a problem by the person actually paying .   The Write-off/Cancel report has a review functions so that helps a lot in keeping down errors.

     

    Yet this year I had it happen a few times and one was a 25K check.   Great getting the money but really wanted to be able have in the system.  So I created a unique fund code “Write Off Reverse”    it is part of my Misc Appeal Campaign.   With it I set a pledge in the amount received restore the amount to the proper receivable and crediting the Bad Debt GL.   Then I pay off the this pledge and produce the proper receipt within Tessitura.   In the past, this all would have been done manually outside of Tessitura – in Tessitura is better.

     

     

     

    From: Tessitura Development Forum [mailto:forums-development@tessituranetwork.com] On Behalf Of Matthew Echert
    Sent: Friday, September 13, 2013 4:18 PM
    To: McKinley, Leslie
    Subject: Re: [Tessitura Development Forum] Writing off old pledges

     

    Hi Sara,

    Yes to everything Leslie said. One little warning: after you write off a pledge in Tessitura, you can't make any further adjustments to it, including any part of the pledge that wasn't written off. (I recently learned this the hard way.) So be absolutely certain that's what you want before you do it. :)

    We review all of our outstanding pledges around fiscal year-end and write off the ones we feel reasonably certain we won't ever receive.

    From: Sara Fellman <bounce-sarafellman8179@tessituranetwork.com>
    Sent: 9/13/2013 2:27:08 PM

    Hello Tess Community,

    I am wondering what you all think about writing off old pledges that you KNOW will never come in. For example, we have some pledges entered 5+ years ago where people might still owe $5 on a $10,000 pledge. We are not going to nickel and dime them for this, we are considering the pledge fulfilled.

    Is there a reason to do this? Not to do this? It seems to me that it would be good to write the pledge off for the cleanliness of our database, but I am curious to hear what others think.

    Thank you for the feedback!

    Sara Fellman

    Studio Theatre, Washington DC 

     




    This message was sent automatically to you by www.tessituranetwork.com because you subscribed to the Tessitura Development Forum. You may reply to this message to post to the Development forum or visit the site to search, read and post to the forums. In the interest of keeping the forum posts from becoming cluttered, we encourage you to delete previous message text from your reply before sending. Thank you!

Reply
  • $organization

    Mathew is correct about no adjustments – on the rare occasion this causes a problem by the person actually paying .   The Write-off/Cancel report has a review functions so that helps a lot in keeping down errors.

     

    Yet this year I had it happen a few times and one was a 25K check.   Great getting the money but really wanted to be able have in the system.  So I created a unique fund code “Write Off Reverse”    it is part of my Misc Appeal Campaign.   With it I set a pledge in the amount received restore the amount to the proper receivable and crediting the Bad Debt GL.   Then I pay off the this pledge and produce the proper receipt within Tessitura.   In the past, this all would have been done manually outside of Tessitura – in Tessitura is better.

     

     

     

    From: Tessitura Development Forum [mailto:forums-development@tessituranetwork.com] On Behalf Of Matthew Echert
    Sent: Friday, September 13, 2013 4:18 PM
    To: McKinley, Leslie
    Subject: Re: [Tessitura Development Forum] Writing off old pledges

     

    Hi Sara,

    Yes to everything Leslie said. One little warning: after you write off a pledge in Tessitura, you can't make any further adjustments to it, including any part of the pledge that wasn't written off. (I recently learned this the hard way.) So be absolutely certain that's what you want before you do it. :)

    We review all of our outstanding pledges around fiscal year-end and write off the ones we feel reasonably certain we won't ever receive.

    From: Sara Fellman <bounce-sarafellman8179@tessituranetwork.com>
    Sent: 9/13/2013 2:27:08 PM

    Hello Tess Community,

    I am wondering what you all think about writing off old pledges that you KNOW will never come in. For example, we have some pledges entered 5+ years ago where people might still owe $5 on a $10,000 pledge. We are not going to nickel and dime them for this, we are considering the pledge fulfilled.

    Is there a reason to do this? Not to do this? It seems to me that it would be good to write the pledge off for the cleanliness of our database, but I am curious to hear what others think.

    Thank you for the feedback!

    Sara Fellman

    Studio Theatre, Washington DC 

     




    This message was sent automatically to you by www.tessituranetwork.com because you subscribed to the Tessitura Development Forum. You may reply to this message to post to the Development forum or visit the site to search, read and post to the forums. In the interest of keeping the forum posts from becoming cluttered, we encourage you to delete previous message text from your reply before sending. Thank you!

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