- Cross posting this on a few forums -
Hi everyone!
Looking for some thoughts/resources about how other organizations manage their external data?
The short background is that we want to centralize all the various 'data' about our programming that exists *outside* of Tessitura (that doesn't necessarily need to be *in* Tessitura).
For example, we hold classroom workshops and need to keep track of number of students in each workshop; the county of the school, etc. It's a bit excessive to book these one-time workshops into Tessitura, so our Education team keeps all the information in our shared drives alongside the rest of the planning for the workshop itself.
Are there any tools or tips you have for how you and/or your organization tracks and manages this type of data?
I'm considering a mix of something like a sitemap that connects to where the departments are already doing their own tracking in our shared drives plus starting some summary excel sheets to keep readily available.
As an organization we're trying to expand the 'database manager' position to be more of general data management - has anyone else done this/is this how your organization is structured?
Any suggestions are appreciated!
we also had some program team members that were very entry-level users. The nice thing about activities entry is that it's really basic. I would encourage them to try! it might be a good entry point to more database usage!
I have trained our Creative Engagement team to do it themselves. We are a small team and I cant manage data input at that level. As Eric says, its really very simple to enter. The time it would take them to write me an email to do it, they could have entered it themselves! they also do things like enter new constituents and manage the attribute tags for their applicants so that where we have the detail on small capacity workshops at an individual level, we can capture the ethnicity/education background etc.
email me and I'll send the powerpoint
hwilder@sydneytheatre.com.au